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Proposal Tutorial

Once you create a proposal, you will receive an email with a link allowing you to resume editing your proposal at any time.

Your proposal will remain in a draft status until you officially submit your proposal for consideration.

There are 7-8 steps involved in building a proposal. Please see below for a helpful reference guide on each step.

Step 1 - Demographics

Please provide your contact information such as name, phone number, and email address.

If you are submitting on behalf of a health authority or health organisation, the proposal must be reviewed and approved by an executive officer.

Step 2 - Savings Opportunity

You'll need to provide a name and a description of your proposal.

  • Your description should explain what quality improvement, innovation and/or savings opportunity you have identified and how you intend to address it. As well, you should include how it aligns with the priorities identified in the Clinical Preventive Service Plan.

Select the Proposal Type:

  • Healthcare proposals may include changes/investments in process, infrastructure, and relationships.
  • Healthcare including ICT will require technology specific investments along with any changes/investments in process, infrastructure, and relationships.

Select the Key Lever your proposal aims to support:

  • Funding and Remuneration
    Ideas that align funding models with initiatives to improve the patient experience and health outcomes.
  • Health Human Resources
    Ideas that involve multidisciplinary health professionals and skillsets to provide care and that leverage full scopes of practice
  • Infrastructure, Technology and Equipment
    Digital health solutions are not eligible for consideration during Phase One of Manitoba's Idea Fund for Health.
  • Integrated Support Services (Diagnostic Service, Emergency Medical Services and Patient Transport)
    Ideas that leverage Diagnostic Services, Emergency Medical Services and Patient Transport
  • Partnerships for Improved Health
    Ideas that involve improved coordination and collaboration across health service organizations, between primary care and specialists, and/or between public and private providers

Select the Category of Improvement your proposal aims to achieve:

  • Build care closer to home
    Ideas that promote changes to clinical practice processes to improve equity of care across the province, including: use of telehealth, econsult, virtual care solutions and/or remote monitoring programs.
  • Diagnostics
    The design, capability, and capacity of existing spaces and equipment will be aligned with clinical service shifts
  • Digital Care
    The design, procurement, implementation and use of digital health initiatives will support increased access and equitable care delivery and will align with/support clinical service shifts
  • Effective Chronic Condition Management
    The creation of capacity throughout the province to improve access and care closer to home for chronic conditions and longer-term needs, including: developing hybrid models of service delivery for congestive heart failure, chronic obstructive pulmonary disease, palliative care, mental health.
  • EMS / Patient Transport
    Enhanced use of paramedic skills and use of paramedics to support alternate patient care needs, such as: chronic disease management, urgent treatment of PCH patients, targeted tests and treatment, improved coordination of transports.
  • Enhance Local Capacity
    Optimized use of local resources (acute and PCH) to better serve the identified needs of local communities; and/or design of new service models to support current and future patient needs closer to home.
  • Human Resources and Workforce
    Identification of local staffing resources (including multidisciplinary team members); access to digital tools (econsult, video monitoring); and itinerant services to assist in the development of recruitment and retention efforts to support the needs of the local population.
  • Increase access to Specialized Care
    Reconfiguration of specialty services among providers to ensure improved integration and coordination in areas like: partnerships between clinical specialists to virtually manage more complex patients closer to home.
  • Prevention
    Coordination of services focused on prevention and public health, including identification of local needs, improved outreach and enhanced management of chronic disease.
  • Targeted Practice Improvements
    Prioritized clinical practice improvements targeted at areas where a move to a common provincial standard will improve patient outcomes in areas like: a provincial sepsis protocol to improve outcomes through early diagnosis and management; a provincial cellulitis protocol to increase access to care by building capacity for intravenous therapy and wound care expertise; and standardized clinical education throughout the province.
  • Supply Chain Management
    Clinically-focused initiatives within supply chain management that support standardization of procedures, equipment, supplies.
Step 3 - Budget

Provide some specific financial metrics for your proposal.

Expenditures (Investments and Expenses)

  • It is crucial that you separate the investment required by your proposal from the regular expenses that you might incur and which will have to be funded by your savings. You must identify all cost associated with the project (including FTE) but not depreciation.

Amortization & Interest

  • Please capture this information according to accounting guidelines.

Revenue / Savings

  • You have to either identify a new revenue stream (i.e. a fee for a new service with added value) or a savings opportunity (i.e. reduced expenses due to operational efficiencies).

Example

  • A project results in $3 of savings annually for 5 years. This $3 of savings should be reflected in all 5 years as we compare the annual savings to the original base line and not year over year. Essentially, we want to compare current status vs future status.
  • Current Cost: $10 per year, Total $50 for 5 years
  • New Cost after Project Implementation: $7 per year, Total $35 for 5 years
  • Savings: $3 per year, Total $15 for 5 years

Assumptions

  • You have to make reasonable assumptions regarding both your Projected Revenue/Savings as well as your Expenditure. Please list all of your key assumptions and descriptions related to your budget calculations.
Step 4 - Implementation Plan

Identify the most significant actions and/or milestones, including date ranges and whether they have a direct or indirect impact to savings.

Step 5 - Private Sector Alternatives

Please describe if your proposal affects any current procurement from the private sector.

Additionally, for projects with in-house implementation, describe what private sector alternatives were considered or why none were considered.

Step 6 - Risks

Please describe any potential key risks that could potentially hinder the success of your proposal, including the likelihood of occurrence and how the risk can be mitigated.

Step 7 - Information and Communication Technologies (ICT)

If your proposal includes a technology component, additional information must be provided including data classification, types of users, and a readiness assessment questionnaire.

Step 8 - Finalize Your Proposal

A review and summary of your proposal is provided. You can return to any sections that need further information added.

You can download a copy of your proposal and if all sections are completed fully, you can submit your proposal for consideration.

Evaluation Criteria

How is my proposal evaluated?

Proposals are evaluated using four factors:

Factor Weighting
Investment 40%
Return on Investment 40%
Payback Period 10%
Risk Rating 10%
Overall Proposal Score  
How is the Investment factor calculated?

The Investment factor is calculated relative to a specified target investment. This ensures your proposal is evaluated within achievable means.

Investment Factor graph

How is the Return on Investment factor calculated?

The Return on Investment factor is calculated relative to a specified range. This ensures your proposal is evaluated within achievable means and a desired return on the investment.

ROI graph

How is the Payback Period factor calculated?

The Payback Period is calculated using the budget information provided, with a shorter payback being better.

Payback Period graph

How is the Risk Rating factor calculated?

The Risk Rating factor is calculated using the likelihood of occurrence for each of the five categories identified (technical, external, market, organizational and project).

Risk Rating graph

Idea Fund Proposal

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